How To Pile The Documents For Obtaining A Schengen Visa?

When applying for a Schengen visa, you must provide certain documents as part of the visa application process. The Schengen Zone has revised a list of documents for applicants applying in 2023. These requirements are the same for everyone, although in whatever category they apply. 

This blog contains:

  • A Checklist Of The General Documents Required To Obtain A Schengen Visa 
  • The Specific Documents Required For Applying For A Visa
  • Detail Analysis Of Why Each Document Is Important For Visa Application

Schengen Visa Application Guide

The application process for a Schengen visa enables the applicant to travel freely in the Schengen areas and enjoy the freedom without having the fear of landing into any kind of trouble in the region. As a result, you should use extreme caution when submitting your Schengen visa application. 


If you need to apply for a visa, read on for the comprehensive guide on how to pile the documents and submit for the Schengen visa application process.

How Do You Gather Documents For A Schengen Visa?

Any application for a Schengen visa must include the following documents:

  • Form for requesting a visa. Completely filled and signed.
  • Two recent photographs must be provided. According to the visa photo requirements, both images must have been shot within the last three months. You can read photo requirements for the Schengen visa application process.
  • A current passport. It should be no more than ten years old and valid for at least three months beyond the day you want to exit the Schengen area—older passports with visas (if you have them).
  • Dummy tickets for Schengen visa. Dates and flight numbers detailing entry and exit from the Schengen area must be included. 
  • Proof of travel insurance. A document proving that you have travel health insurance for the entire Schengen area, with a minimum coverage of 50,000 euros in case of any medical emergency, including diseases, accidents, and even repatriation in the event of death. 
  • Accommodation documentation. A paper that details where you will stay during your stay in Schengen. 
  • Proof of financial ability. Evidence proving you have enough money to maintain yourself financially throughout your Schengen stay. This could be one of the following options:
  • Bank account statement demonstrating that you have sufficient funds in your account for the trip. The statement must be at most three months old.
  • Sponsorship Letter – written by another individual confirming that they would financially sponsor your vacation to Schengen. This letter must be accompanied by a bank statement from the sponsor that is at most three months old to be valid.
  • A combination of your bank account statement and a sponsorship letter.
  • Proof of visa fee payment.

Once you have piled up your documents according to the order mentioned-above, you can apply for the visa. Also, ensure before applying that multiple copies of the documents are made for future use. 

Some of the other important queries related to Schengen visa application are addressed below.

Decide The Mode Of Applying For A Visa

You must file your Schengen visa application at one of the following locations, depending on how your destination country in Schengen has governed visa filing in your country of residence:

  • Consulate/ Embassies
  • Visa consultant
  • A visa center to which your destination country’s embassy has outsourced visa submission.
  • The embassy/consulate of another Schengen state to which your destination country’s embassy has outsourced visa submission.

However, there are some rules that the applicant must follow in terms of travelling to more than two Schengen countries. The rules are as follows:

  • If you intend to visit only one Schengen country, submit your application to that country’s embassy.

If you intend to travel more than two Schengen countries, submit the following application:

  • If you will be spending an unequal number of days in each country, go to the embassy in the nation where you will spend the majority of your time.
  • If you spend an equal number of days in each of the three countries, you should start at the country’s embassy. 

Due to the time taking process, Schengen embassies/consulates worldwide, you have to set a period to submit your visa application. Some of the best times to apply for a Schengen visa application are as follows: 

  • You can apply for a visa six months before your scheduled travel keeping in mind your flight booking.
  • The deadline for submitting a visa application is three weeks before your departure date.
  • A visa application should be submitted at least three weeks before your trip.
  • If you fail at understanding anything regarding the visa application, refer to your visa consultant.

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